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Harness the Power of the Personal Touch

Gone are the days when a company could hope to succeed by offering a good product and backing it up with respectable customer service.

In today's overstocked, cutthroat global economy, consumers demand a superior experience from start to finish. Notable names like the Ritz-Carlton hotel chain, Chico's, and the Container Store, among others, meet the challenge by devising outstanding brand promises -- they "overpromise" -- to attract customers, and then "overdeliver" by giving those customers more than they ever expected, at the Human TouchPoint and at every other point of contact with their customers.

By making sure that their Human, Product, and System TouchPoints are all honed to perfection, they are practicing a winning technique that I call TouchPoint Branding.

The Human TouchPoint occurs the moment a member of your sales, service, or technical staff interacts in person or over the phone with a customer. The value of the Human TouchPoint derives from the fact that your frontline people can support your innovative brand promise in ways that only fellow humans are capable of -- by empathizing with customers, for instance, clearing up misunderstandings, and tailoring solutions to a customer's particular circumstance. They can bend, and sometimes break, the rules in a customer-friendly fashion.

In other words, they can overdeliver in ways that trigger instant customer gratification and long-lasting loyalty.

The downside is the unpredictability of human emotions. The degree to which the Human TouchPoint fulfills your brand promise depends on how the customer feels about interacting with your employee.

Control and consistency can never be guaranteed, which makes the Human TouchPoint less reliable than the other two critical points of customer contact. But the unpredictability can be mitigated by intensive training and a corporate culture and hiring policies that stress the importance of personal interaction. The personal touch reigns supreme at the Ritz-Carlton hotel chain, a subsidiary of Marriott International.

People staying at a Ritz-Carlton hotel expect more than a comfortable bed and a hot shower. They want what the chain's founder, Cesar Ritz, defined as "the luxury hotel experience," and that means extraordinary human service with a winning smile. The hotel's fine linens, handcrafted furniture, and French-milled soaps are part of the luxury experience, but not the centerpiece. Each Ritz facility is a study in personal service, a global Human TouchPoint. At the Ritz Paris, for example, a staff of more than 500 serves only 106 rooms, 56 suites, and 11 apartments.

At Ritz-Carlton hotels, the bellmen are authorized to spend as much as $2,000 to help solve a customer's problem. Ask for directions to a location inside the hotel and you'll get a personal escort. All requests are met with the response, "It would be my pleasure, Sir (or Madam)." The


phrase, "that's not my job," is expressly forbidden.

The Container Store, a purveyor of storage and organization products, is a role model for that kind of service and grounds its brand promise in a simple reality: It hires fewer frontline people than its competitors, but it trains and coaches them superbly and pays them from 50 percent to 100 percent more than the going industry average. The result: extremely motivated and enthusiastic employees who happily greet customers and seem to enjoy their jobs. They also listen carefully, respond intelligently, and suggest ingenious space- and time-saving solutions designed to simplify a customer's life.

To attain this preferred environment, the company espouses a set of guiding principles that stress the Golden Rule, flexibility, and intense training. Indeed, all first-year, full-time Container Store employees receive 235 hours of training, as compared to the industry average of seven hours. New part-timers and even veterans receive extensive training, too. All new employees, including office staff, spend their first week working in a store. An exceedingly low turnover rate -- a product of a pleasurable working environment -- is what makes this regimen affordable for the company. W

When approaching a customer's problem, Container Store employees are encouraged to think big, to expand the boundaries in order to devise a great solution that not only wows the customer, but, as it usually turns out, also sells more product. Having hired the best people, paid them handsomely, trained them thoroughly, and indoctrinated them in the culture, the company expects them to perform at their peak. And they do.

It's true that Human TouchPoints are critical in virtually every business, but, as I said before, they do have their limits. Many organizations rely on their frontline people more than they should, consigning their company's fate to the vagaries of unpredictable human relationships. It's critical that you recognize the pros and cons of the Human TouchPoint, and do what you must to minimize the drawbacks.

Look around your business. Have you assigned sufficient resources to hiring and training the right salespeople and service representatives? Does your company's culture support them and inspire them to magnificent achievement? Have you created an environment of mutual trust between leaders, employees, and customers? Are you providing the proper rewards and incentives? If you can answer yes to all of these questions, you have most likely designed a Human TouchPoint that advances your brand promise. The payoff will be a higher level of sales and profitability.

About the author:

Create breakthrough brands and deliver extraordinary customer experiences with tips from Rick Barrera's new book, Overpromise and Overdeliver; The Secrets of Unshakable Customer Loyalty. Free excerpt available at http://www.overpromise.com the Overpromise Website